5/3/2010 Council Minutes
Posted on 5/4/2010
Called to order 7:10
Shetler, Wilkins, Hauger, Ortel, Murphy, Bedford, Wray, Brune, Bleich
Fritz arrived 7:15
Discussed Spring campout. Trying to get list of activities finalized with Timbers. Ed/Pete reported that we’ve been having some difficulty getting things finalized with Ryan Mertz. We have a tentative schedule of activities. Climbing tower / zipline are 8+ so we will have an alternate activity. Registration at woodland lodge from 5pm till 9:30. Discussed number of rotations depending on number of kids. Discussed activities. Some optional activities Sunday morning. Pete to confirm horseback riding will be no addtl cost. Pete to confirm events etc to be added to reminder email, event page. Also Fritz will send an email.
Discussed recruiting. Hayley needs to get flier approved for Birmingham. Nathan to send link to Hayley. Discussed how to approach Troy schools. Might stick with approaching individual principals for approval. Chris mentioned precedent for Alpha Wolf sports talking to Peirce. Dean said we used to hand out a flier and a compass at bham schools. Hayley said BHam will distribute fliers directly if approved. Discussed getting added to troy schools flier. Need to identify in-person recruiting events at individual schools.
Pinewood derby. Joe has trophy to be engraved. Reviewed decisions from last meeting. Dean discussed previous years times and requested that past years use the “old” formula. He also felt that the old formulas covered participation better etc. Requested that if we want to do fastest car, that we have some minimum circle participation to be eligible etc. Dean felt this would be truer to the values of the program. Discussed many pros/cons of different approaches. Need to identify “declared” winners for previous years as possible. Dean asked us to talk to Seago for a review of his calculation method. Still like having separate design/speed winners. Could decide to use different formula for 2011, council felt 2010 winner had already been declared. Hayley still need receipts for concessions from Ross Burdick. Fritz to follow up with Ross, Tom.
Chris reported on the wings game. 32 total attendees. Pizza pre-game. Everyone got patch and hats. Good times were had. A lot of people were on break, might try to get a different date in future due to break.
Spring fun nighter was a hoot per Fritz. Played kickball.
Hike bald mountain. Palominos to sponsor.
Carwash to be on Saturday June 5th 12-4. Sharks to sponsor. All circles will take a time. Sharks to assign circles / times. Nathan to send Chris a list of circles. Plan to presell coupons. Need coupons to print. Need to determine cost presale/day of, discussed $2 and $3. Ed says they did a sports team car wash for $5. Decided on $3 across the board. Need signs / sandwich boards for road. Need fliers.
Beachwood swim party. We are clear on the date and guest fees are waived per Phil. Discussed times, 1-3. Plan to have ice cream sandwiches and hotdogs. Need flier.
Hayley asked about reserving for winter 2011 campout at Storer. Need to pick weekend (Feb 4th?). Need to identify any spring break / conflicts (superbowl etc). Could do week before/ week after to miss the superbowl on the 6th. Planning to pick the lat weekend in January. No Troy school that friday so could be issue.
Discussed Outfitter, Communications. Pete Bleich gave finance report. Phil reported on patches. Need patches for hike, carwash (community service), spring campout, swim.
Need 75 copies of yearbook. Nathan to confirm overall cost and report back so we can set price.
Fall campout is reserved for Oct 22nd.