4/13/2010 Council Minutes
Posted on 4/13/2010
Meeting called to order 7:12
In attendance: Wray, Bedford, Bleich, Murphy, Klingler, Gerhardstein, Hayley, Kapala, Brune
Review of the 3/2 minutes, accepted as written
Plan to discuss next year’s agenda at next meeting. Expedition feels like it’s on the upswing, should build on that. Fritz mentioned Hayley approaching various schools. Had trouble going to school administrator (Troy, BHam), better luck approaching principals directly. Hayley says bham “booted” us out due to promoting sports/conflict. Might have better luck having dads from in-school approach school. Fritz asked if Hayley could research what other outfitters have done for next meeting. Fritz has committed to take on recruiting for next year. Discussed finding compass bearer for next year.
Recent/upcoming events.
Red wings – think it was well attended. Would like to hear how it went from attendees, please let us know.
Pinewood derby – 54 cars entered (down from previous year 64). No report form concessions (waiting for invoice from Ross). Fritz to follow up on concessions. Hayley called re: returning extra cars and they said they could accept them. Approx 20 cars were bought and not entered. Next year we need to publish more specific dimensions (height 4 3/4 inches, weight in ounces only) and rules for cars that jump the track, and how to record the times for that car. could look at second track from right for bump. Discussed the “big trophy”. History is that the trophy was retired after 2006 due to conflicts on how to compute the winner. Joe presented several formulas that give different winners. Fritz suggested the trophy go to the fastest car’s circle. Discussed various formulas for determining winner. Decided to go with fastest car’s circle wins speed trophy for their circle. 2010 speed winner determined to be Sequoia. Also agreed to a separate overall design award to be engraved on same trophy, awarded to Wildfire (Ben Hadad) for 2010. Future years, overall design will be judged before race by council/elders
Spring fun-nighter this weekend. Decided to push out a week to the 24th. 6:30-7:30 swimming. Tony to get pizzas (Sequioa to Sponsor). Recommended to get 10 pizzas.
Spring Campout, Wildfire to sponsor. At Timbers. Price is 136/50, registration not yet open. Hayley to mail activities to Pete this week.
Hike bald mountain moved to Sunday the 23rd to avoid holiday weekend. Palominos to sponsor. Could be north or south, determine by next meeting.
Carwash June 5th. Need a volunteer to sponsor. Need to collect cans (presale tickets). Running in YMCA parking lot. Hopefully have warm weather. pairs of circles to operate.
Beachwood swim party. Fritz spoke to LaBelle who talked to the board. could be 2/3 of people already members. Could move to Sunday. Might get a subsidized rate and pay for entrance. Fritz believes we can make this work. Sponsored by Mohawks.
No other events to discuss.
Hayley – needs receipts. No concessions, medals receipts. Need to locate the cashbox (slavin?) and get an accounting of the funds. Fritz to follow up.
Nathan reported on website/communication efforts.
Finance chair reported, waiting for some pinecar numbers.
Patchmaster – Fritz to discuss fun nighter with Phil.
Honor points chair, no report.
Board issues, background checks, elders – nothing to report.
Yearbook – Pages due second week in May. Nathan to add event, reminders to calendar, send email. Pages for circles (approximately 4 pages per circle). Also pages per event, sponsoring circle to create event pages. Need to finalize how many yearbooks to order and figure out pricing. Nice to have extra yearbooks for recruiting etc.
Spring Carwash 6/5. Will discuss next meeting.
Fall campout. Talked about doing combined boy/girl. Ohiyesa last year asked about negotiating for single night, should discuss with Copneconic. Also multi-child discounts. Hayley to pursue with Copneconic.
No other issues. Meeting adjourned 8:30.