3/2 Council Minutes
Posted on 3/2/2010
Meeting opened 7:10
In attendance were Wray, Slavin, Klingler, Hauger, Bedford, Bleich, Shetler, Burdick, Wilker, Murphy, Gerhardstein, Kapala, LaBelle, Brune
Discussed Winter Campout, weather was great, Nancy did a great job. Discussed camp rules for future campouts.
Daddy Daughter Dance – very successful, 40 people, DJs did balloon animals gifts etc. Very happy with DJ service. Some balloons were left on the floor etc. Need to be aware of sports next day
Sledding was a hit. Good snow, slightly warm some melting/mud. Hot chocolate was good. Well attended. Expenses less than $20.
Red wings event April 3rd. Chris Wilker mentioned the Alumni room, could do pizza before the game. Also girl’s have pre-event meet with players. Chris Wilker / Sharks sponsoring. Send email to expedition to get headcount, get count to Chris. Chris handling communication with Redwings representitive from here out.
Pinewood Derby. Discussed task assignments RE: Fritz’s orders. Hayley mentioned issue with Saturday 6:30 travel team until 8:30pm. Decided to set up after game. On Saturday we have the meeting rm at 12:15. Need key to YMCA storage unit for track. Checkin should be 2-6 instead of 5 on Sat. Hayley ordered bleachers. Ross Burdick / Harlan handling concessions. Thom says medals have gone up from last year (about 10%). Discussed the year/name plate being addtl cost. Decided to keep the name/year plate. Think we had 70-80 cars registered last year (68 ran per Thom). Ordering same number of medals as last year. Sharks setting up track at 8:30. Need YMCA key. Thom has keys for the boxes. Phil says we borrow the car carrying boxes from the boy scouts every year (enough for 80 cars); he will coordinate. Slavin/Seago/Gerhardstein to handle the judging computer setup etc. Phil to handle patches. Gerhardstein to bring wireless mic and handle speaker, music. Thom to bring projector screen. Hayley reserving projector. Registration should be Saturday only. Thom and Joe to own registration.
Volunteers (2) to assist:
Sequioas 2-3
Bravehawks 3-4
Wildfire 4-5
Palominos 5-6
Compass Bearer to MC. Thom to bring cash box with change for registration, then cash box transitions to concessions. Bleachers to arrive Saturday afternoon. Wildfire will be lead for design judging (plastic cups and poker chips).
Confirmed date for family fun nighter April 17th.
Spring Campout at Timbers. Wildfire sponsoring.
Beachwood Swim Party. Phil to review date and confirm, may be guest fees involved if club is open. Concerned about having it peak day/peak time during season.
Carwash/strong kids fundraiser – Hayley says June 5th is a good date, no sports that day.
Hayley had email from Metro. Starting 10/11 season all dads reqd background check and child safe training. All guide leaders must have them immediately. Hayley to follow up with what this means, cost, etc.
Various circle activities reported by navigators: Bravehawks marshmellow guns fight, Calypso went to Lowes for craft and built jewlery contraptions in the AM, Harlan made paper airplanes, Sharks had a superbowl party for 200, Argonauts went to Henry Ford and saw under the sea in 3d, others.
Communications gave report, all is good.
Finance gave balance, paid out reimbursements. Unfortunately, Pete Bleich (treasurer) is still not on the Guides Bank account due to bank issues; need to correct this asap or go to another bank.
Patchmaster gave report, continuing to run through old patches.
Honor points will be accounted next month.
Webmasters gave report, they were commended for a great job updating the web page.
Chris gave YMCA rep report. Strong kids campaign is the big push this year. Comedy night fundraiser April 30th at the Townsend in Birmingham (Joe Nipote and friends). Chuck Gaidica to MC. Ticket cost etc not determined. Not a kids event.
Thom asked about a scholarship acct for strong kids funds, earmarked money for guides. Hayley mentioned funds in the past. Thom to follow up with Hayley.
Discussed yearbook at 5.50 per copy. Could sell at $5 and cover the difference. Could ask for sponsoring in the back of the yearbook.
Could review having ads on the guides website. Nathan to review.
Pages must be in by late May, looking at 2 week lead. Event pages should be made soon after the event.
Carwash. Sell tickets in advance. Collecting cans for tickets.
Meeting adjourned 8:30.